Max Bögl Group

Case Study

New estimating software enables trouble-free integration with existing IT solutions at the Max Bögl Bauunternehmung GmbH & Co. KG

Optimum interaction of all IT components

Germany's largest private medium-sized construction company, the Max Boegl Group, has opted for RIB CSuite estimating software. The interface to SAP R/3 allows fast and reliable data transfer.

Frankfurt is getting itself ready for the 2006 World Cup. The 'Waldstadion' will be converted to a dedicated football stadium. However, the character of this historic sports location will still have to be preserved. The planned schedule of the € 140 million project creates special demands for the contractors. First of all the stadium is to be in continuous use during the three-year construction period. Demolition and reconstruction therefore had been planned in five sections.

Together with gmp Hamburg/Aachen architects, Max Boegl took the challenge. Using the same principles, the Neumarkt based company is also extending the new Cologne Football Stadium in the Muengersdorf Sports Park. The Neumarkt based company has also carried out such highly complex projects outside Germany.

Max Boegl reacted to the new challenges of a globalised market with new concepts and solutions. In this way, Max Boegl has developed over the last decades from a supplier of pure construction work into a leading technology and service supplier, which also enabled the Neumarkt based company to expand its market presence abroad. Max Boegl is now carrying out a diverse range of building projects throughout Europe, such as the construction of 3 tube stations in Amsterdam. Worldwide, the Max Boegl Group markets innovative rail systems for high-speed routes (fixed rail systems) and a rail track carrier for the TRANSRAPID maglev train.

Easing the workload for users

Max Boegl aims to make work easier for its employees with the new estimating solution, enabling them to estimate the bids more quickly in future using safe data. The transition from the bid estimate to the job estimate should also go more smoothly. Thanks to the planned/actual comparison function included in the programme, the whole construction process can be designed in a more easily controllable way. In addition a better integration and smoother interaction between the three business units of the Neumarkt based company are possible.

"For major projects above all, with RIB CSuite we have one system for all users in the field of cost-calculation. This reduces errors and creates greater transparency for those involved. We can also process multiple bids at the same time. This will also gain financial benefits in future."

Franz Rackl
Technical Department Manager
Max Boegl Group

Working effectively

Working effectively with combined departments and new estimating software.

In order to re-organise the company structure more effectively, individual departments of the building business were merged in Summer 2002, forming the internal Technical Department. The company now comprises three main areas of business: building, civils and engineering. The aim of this merger is to combine the available specialist expertise in order to apply it specifically in the preliminary project phase. Manager of the internal Technical Department is Franz Rackl, whose management team is composed from four sectors: Technical Project Management (TPM),scheduling for design and build, the Technical Office (stress analysis) and the Quality Management. The complexity of the projects - especially in design build projects - demands the smooth interaction of all individuals involved in the project. Customers, clients and architects value complete consultancy and presentation of greater skills now. These requirements are already taken into account during the bidding process. During design and construction, only one contracting partner is responsible for all interfaces, and also guarantees functionality, quality, schedules and the fixed price. With the job estimate, TPM provides continuous cost control. The company's own structural engineers are already involved during bidding, including their knowledge within the initial phase. This establishes the required smooth exchange of information.

The decision for the self-explanatory program RIB CSuite. In order to provide the best possible support for the work of this department, Max Boegl was looking for high-performance construction software: 'We didn't make the decision on a new estimating programme easy for ourselves', admits Franz Rackl. 'The market was examined by a working group formed especially for this purpose and the department then collated the most important criteria from the user point of view. We finally summarised these in an assessment catalogue.' The managers of 'Technical Project Management', IT and all the estimating departments of the three business units were all involved in the preliminary selection of the 18 programmes under consideration, 4 of which made it to the second stage as preferred suppliers. RIB CSuite and one other estimating system were finally evaluated on the basis of the assessment catalogue. Franz Rackl: "The most important requirement for the new system was that it should cover the requirements of all three business units. Integration with other programmes and tools, such as SAP for the enterprise and Priamos for the prefabrication plant would have to be possible, and also have to work smoothly."

In a direct comparison with the competitive software, RIB CSuite proved itself to be more user-friendly in terms of handling, screen layout, menus, base data and project structure. The RIB programme also handled data exchange with Microsoft products much better. Franz Rackl sees further advantages in the fact that assemblies can be changed easily across the whole project structure, whilst bid and job estimates can be maintained together with revenues, planned and actual costs. These criteria were decisive for the purchase of RIB CSuite in early 2003. Since then, implementation is prepared via key users. Staff involved includes IT, TPM and the relevant business units. They coordinate the layout of the cost codes and create the commodity and plant catalogues. Now the so-called assemblies have to be developed - composites of estimating details which build up multiple work tasks.

"We are very satisfied. We received skilled support from RIB consultants from the very beginning", confirms Franz Rackl. The training sessions are due to start at the beginning of September and are scheduled to last for about two months.

A total of 120 staff will be trained on the new system by employees of RIB Software AG in sessions lasting two to three days. After the training, RIB specialists will stay for floor walking for about two weeks with Max Boegl, in order to ensure user support during the initial stages. This task will then be taken over by the key users. From November of this year, everyone will then be working only with RIB CSuite. As the employees were involved in the product decision, there were no acceptance problems.

Industries>Architecture, Engineering & Construction>Contractors>Max Bögl Group

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