One Construction Management System for All Processes

Case Study

The company uses RIB process and cost management software at all its sites.
Klebl is one of Germany’s experts when it comes to the realisation of large logistic, production and distribution centres dealing with prefab concrete construction units.

The construction company Klebl in Neumarkt is known as an expert for large logistic, production and distribution centres dealing with prefab concrete construction units. End-to-end processes completely free of media breaks are a must for the Group, which is why the company uses RIB process and cost management software at all its sites.

Brandenburg to become Europe’s main paper supplier

The Offenbach-based Progroup AG has commissioned the construction of Germany’s largest paper factory in the Brandenburg town of Eisenhüttenstadt. This decision was prompted by bottlenecks in paper delivery not only in Germany, but all over Central Europe, leading to an explosive rise in the price of paper of up to 100 % per ton. Eisenhüttenstadt is therefore to become a key location of the German paper industry if production in Brandenburg starts as scheduled in March 2010. The contract for carcassing work was awarded to the Klebl construction company from Neumarkt in the Upper Palatinate, one of Germany’s experts when it comes to the realisation of large logistic, production and distribution centres dealing with prefab concrete construction units. With a total of six production facilities in Germany, Klebl is one of the Federal Republic’s leading manufacturers of prefab units, producing more than 450 000 tons a year whatever the weather conditions.  

Klebl sets strong signal

The carcassing contract has a volume of approximately 46 million Euros. A strong signal in times of economic crisis, as Wolfgang Kelch, Manager of Klebl Baulogistik GmbH points out. The total order volume of the construction project in the former East German states is estimated at 600 million Euros. By June 2009, the 390 metre long, 70 metre wide and 32 metre high building is to have reached the stage where Propapier PM2 GmbH & Co. can begin assembling the production machinery.

In contracting Klebl, Progroup has chosen a renowned company for the construction of the factory building: With an annual output of 360 million Euros, the mid-cap Neumarkt company ranks among the country’s twenty largest construction companies. 

Unusual carcassing project

This project will certainly give the Klebl experts a chance to show their mettle. Manager Wolfgang Kelch has good reason to call it a mammoth achievement: The time schedule made no allowance for breaks or rests. The handover to turnkey construction was timed for August 2009. An average of 220 skilled workers and engineers worked in shifts on the large building site in Brandenburg. Every day, about 2000 cubic metres of fresh concrete, 150 tons of steel and up to 40 Klebl prefab units weighing about 60 tons were delivered to Eisenhüttenstadt. Michael Staudinger, project manager in charge of the construction site, and his team had a number of challenges to master before the paper machinery could move in. “The transports of heavy goods all had to be planned and approved two weeks in advance,” he says. “At peak times, our team used about 150 tons of steel. Altogether, we used 60,000 cubic metres of site-mixed concrete for this project,” he adds. For the gigantic roof structure with load-bearing elements up to 35 metres long, 2.5 metres wide and 1 metre high and a weight of nearly 60 tons, the company ordered a special mobile crane designed to bear loads of up to 750 tons.

The complete construction management process is supported at Klebl by the software solution RIB CSuite. “It’s no coincidence that RIB CSuite is the market leader in Germany,” reports Bernhard Heilmeier, responsible at Klebl for the implementation, support and upgrading of the technical software throughout the company. “In many large-scale projects, we benefit from being able to exchange information with partners directly via the RIB data format. And even if an RIB system is not installed at our project partner’s, we are nevertheless able to work without any media breaks, because the software speaks all the languages required in the construction business,” he adds.

Standardised processes

At Klebl, nearly all projects are read in via GAEB. The software is both GAEB-90 and GAEB-2000 compatible.
Not only in-house processes but also data exchange with the partner companies is done within RIB CSuite. The individual tenders are compiled using the award assignment function and broken down into award units. The work specifications with item numbers, short and long text, quantities and units are electronically communicated via data type 83. The partners in turn supply the unit and total prices via data type 84. These processes, as well as the site measurement according to REB 23003 data type 11 for the owner for invoicing and the subcontractors for checking invoices are standardised at Klebl and offer time and cost savings within the entire project management process. 

One system for all tasks

According to the Neumarkt Group, RIB CSuite is a comprehensive program covering all project processes from start to finish, which is why the company only uses one software, i.e. the RIB system, for the whole process chain. But doesn’t that mean a lot of extra work for those responsible for the project at Klebl? After all, they have to have a perfect command of the functions.  Bernhard Heilmeier strongly denies this, as estimators, field engineers, tendering and subcontracting personnel and commercial project managers normally only work with single components of the overall system. Whereas estimators mostly compile bids, compare works specifications and generate work specification items – after all, any changes made by the owner have to be directly entered into the cost estimation to ensure end-to-end transparency of the project – owners concentrate primarily on processing and producing change orders. The main job of the Klebl teams in charge of tenders and contract awards is the comparison and evaluation of subcontractor prices. They principally work with price comparison charts in the system and change the project status from award to order. Finally, the commercial project management does the invoice checking and manages subcontractor change orders.

“Once the colleagues have got used to working with single components of the overall system it’s not difficult for them to use other modules as well,” Heilmeier continues. And to make sure the whole team is always up to date, the users have attended regular corporate training sessions held in Neumarkt itself since 2001. 

Top level security

In Eisenhüttenstadt, Sandra Schlenk managed the commercial process directly from the building site. “The software is centrally implemented in our headquarters in Neumarkt,” says Heilmeier. “The project managers access the system from the building site via terminal servers and process their projects with a top level of security.” “Reliability and security are essential in project management to be able to successfully master complex building projects such as the construction of the new paper factory,” the young construction engineer agrees.

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